Career Opportunities

Search For Jobs Here Or Inquire About Other Opportunities

Accounting

Financial Coordinator

The Financial coordinator is primarily responsible for executing daily financial activities that are in compliance with the company standards. They are responsible for working under the guidance of the CFO and the general manager.

Duties and Responsibilities

Prepares daily deposit of cash payments received on the previous day of business.
Reconcile daily debit card payments to batch summary report.
Reconcile each point of sales daily summary to Biotrack’s close reports and report any discrepancy in a timely manner to management.
Works with bookkeeper, sending all daily deposit information in a timely manner.
Deliver deposit to local bank accompanied by security.
Deposits money into ATM as needed and keep a record of all deposits made.
Perform periodic audit of ATM balance.
Maintains a backup of change for the point of sales drawers.
Maintains a safe environment of all monies handled.
Sets up reconciliations for all aspects of money handled within the various areas of the facility.
Performs audits of all cash on hand as deemed necessary.
Prepare weekly sales reports as requested by management.
Process Bi-weekly Payroll.
Review current pay period timesheets to ensure all worked time punches are accurate.
Enter paid time off for employees as applicable for the pay period.
Maintain records of all scheduled and unscheduled time off for staff.
Distribute paychecks to staff and or managers.
Other duties may be assigned by the Director of Operations according to Company needs.

Qualifications

Education

College degree

Work Experience Required

Work history showing progressive responsibility, willingness to accept additional projects or challenges

2+ year experience in finance/accounting.

Required Knowledge

Knowledge of basic computer & office equipment operations (inventory systems; Word; Excel; office equipment such as copiers/telephone systems)

Skills and Abilities

Excellent time-management skills

Ability to effectively plan and prioritize

Ability to maintain confidentiality

Ability to focus; attention to detail

Skill at using computers

Ability to work effectively as part of a team

Ability to communicate clearly and calmly

Ability to remain calm in periods of high stress or unusual activity

Absolute reliability and honesty

Physical Requirements

Extended time standing, sitting, walking, bending, and reaching

Ability to lift and carry up to 50 pounds for a distance of 100 feet

RI State resident

Must pass State mandated background check

Audit Manager

The Audit Manager is responsible for planning, performing and supervising audit, review and compilation engagements for clients in various industries. The Manager considers all developments in Generally Accepted Accounting Principles (GAAP) and how changes impact the firm’s clients. An emphasis is placed on maintaining strong client relationships.

Qualified candidates should possess:

A minimum of 7 years of relevant experience in public accounting with demonstrated progressive responsibility for all phases of financial statement audit, review, compilation and preparation engagements. Experience with employee benefit plan audits is preferred.
A minimum of a Bachelor’s degree in Accounting with an MS or MBA preferred.
CPA license is required
Strong analytical and project management abilities.
Excellent verbal and written communications skills.
The ideal candidate can manage all aspects of client engagements, with a focus on meeting client’s needs within the quality control framework required by the profession.

We offer a progressive, entrepreneurial and flexible work environment with a comprehensive compensation and benefit package.

Accountant

Experienced Accountant needed to join expanding Finance Department of leading entertainment venue with multiple subsidiaries. The Accountant is responsible for payroll, accounts payable, accounts receivable and collections. The Accountant is also responsible for preparing financial statements and supporting schedules according to monthly close schedule.

Essential Duties and Responsibilities:

Facilitate and complete monthly close procedures
Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis
Prepare monthly account reconciliations
Assist with completing financial statements on a monthly basis and report on variances
Assist with annual audits
Assist with preparing tax returns and corporate reporting requirements
Assist in documentation and monitoring of internal controls
Prepare and process Accounts Payables
Process payroll via ADP for part-time and full-time employees
Manage credit applications
Monitor cash balances to maximize returns
Sales tax filings and payment
Reconcile monthly Corporate American Express expenses

Skills and Abilities Required:

Highly detail oriented and organized in work
Ability to meet assigned deadlines
Excellent communication and interpersonal skills
Ability to act and operate independently with minimal daily direction from manager
Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving, and results

Computer Equipment and Software Requirements:

Microsoft Word, Excel, Outlook, Dynamics SL 2015, ADP Workforce Now

Education and Experience Required:

Bachelor’s Degree in Accounting or Finance
4+ years accounting/finance experience
Knowledge of accepted accounting practices and principles
Knowledge of applicable laws, codes, and regulations

This position is newly created, due to growth. Position supports the Controller and Senior Accountant.

Full time (9-5), direct hire opportunity. Benefits include, Paid single plan Blue Cross Blue Shield, paid dental, paid vision, life, LT disability, generous pension contribution (10% of salary), annual bonus, free admission to events, and the opportunity to meet with high profile entertainers.

Chief Financial Officer

The Chief Financial Officer (CFO) oversees all accounting and finance functions of the Company and its Affiliates. The CFO supervises the Accounting and Finance departments and is the chief financial spokesperson for the company. The CFO reports directly to the President and directly assists the Chief Operating Officer (COO) on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the securing of new funding.

RANK: Senior Managerial Position Responsible to Company Via The President

HOURS: Hours of work as deemed necessary to meet job requirements with a minimum of 40 hours per week.

WAGES: Wages are paid on a salary basis

QUALIFICATIONS:

The CFO will be a self-starter with executive leadership experience in the nursing home industry. The CFO must possess excellent analytical and communications skills, experience at a senior, decision level role and experience relating to ownership in a privately held enterprise. CFO must be proficient at financial planning and strategy, managing profitability, strategic planning, quality management, promoting process improvement, forecasting, corporate finance, developing budgets and dealing with complexity.

RESPONSIBILITIES AND DUTIES:

Responsible for all corporate strategic financial planning for existing entities and acquisitions through conventional financing, HUD guaranteed financial, especially Nursing Home financing.
Responsible for acting as a liaison with consultants, appraisers and other third parties in connection with project financing.
Responsible for budgeting construction project financing and coordinating related construction requisitions with financial institutions.
Responsible for the design, development and implementation of policies and procedures for accounting, tax, audit, control and financial reporting.

Responsible for the coordination of the annual year-end audit of the Real Estate Partnerships, financial reporting to external financial institutions.
Oversee the preparation of tax returns for the Company and its Affiliates.
Responsible for the development of the Company’s five year plan including any related financial feasibility studies.
Responsible for investigating and implementing solutions for accounting and financial issues as they arise at either the Corporate, Facility or Realty level.
Responsible for treasury management issues, contract review and negotiations, maintaining open communications with vendors, ongoing communications with new and existing lending institutions, review and evaluate acquisition opportunities.
Review and analyze budgets prepared by the Corporate Controller and Chief Operating Officer and make recommendations to President.
Timely produce, review and analyze accurate monthly reporting packages to management including financial statements and accounts receivable aging reports.
Monitor claims and related expenses in connection with self-insured health insurance plan.
Prepare monthly and quarterly covenant compliance as required by credit agreements.
Responsible for making decisions and recommendations for hiring, firing, discipline and scheduling of staff.
Forecast adequate cash flow to meet the Company’s needs.
Develop financial strategies by forecasting capital, facilities and staff requirements; identify monetary resources; developing action plans.
Monitor financial performance by measuring and analyzing results; initiating corrective actions minimizing the impact of variances.
Maximize return on invested funds by identifying investment opportunities; maintaining relationships with the investment community.
Updates job knowledge by remaining aware of new regulations; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Such other tasks or projects related to the foregoing job responsibilities as may be assigned by the President from time to time.

Administrative

Executive Assistant

Assist the CEO in the execution of his/her responsibilities to the Association and in overseeing the implementation of the Strategic Plan goals and strategies:

SPECIFIC RESPONSIBILITIES:

Oversee master schedule and calendars, including:
- Annual Secretary of State filing
- Association functions
- BOD and Executive Committee meetings
- Committee meetings
- Classroom rentals
- Broker Caravans

Administration of all routine documents and procedures relating to Professional Standards case management administration.
Assist CEO in implementation and documentation of NAR Core Standards compliance.
Miscellaneous projects to assist CEO as needed.
Assist the CEO with oversight and coordination in the development and execution of publications which serve the needs of the membership, including electronic publications and media.
Screen, administer and oversee routine vendor services.
Filing, mail procurement, date stamping, postage, sorting, possession of all keys.
Record meeting minutes for Board of Directors and Executive Committee when directed by the CEO and send meeting packets 1 week in advance.

Record committee minutes. Send meeting notices and disperse minutes and reports in a timely manner to facilitate effective execution of committee action plans.

Event Preparation

- Assist in execution of Association programs and events
- Maintain ongoing task list for all Association functions
- Oversee creating and publicizing of electronic invites

REQUIRED COMPUTER SKILLS:

Must be proficient:

Windows
Microsoft Word
Microsoft Excel
Microsoft Publisher
Social Media programs and applications
Copier/printer

QUALIFICATIONS:

Excellent organizational skills
Ability to work unsupervised
Ability to perform multiple projects and assignments simultaneously
Ability to work well with others
Ability to communicate effectively with REALTOR® members and the general public
General clerical and office duties

Project Assistant | Engineering Firm

Project Assistants provide essential support to the company principal, senior project managers, environmental scientists (project managers and junior scientists), other staff (i.e. drilling professionals and accounting staff) and clients in accomplishing both complex and general tasks, as needed.

Project Assistants draft reports, compile report appendices and produce correspondence including, but not limited to; routine status reports, reliance letters, and environmental assessments (e.g. Phase I’s, Limited Subsurface Investigations, Site Investigation Reports, UST Closure Assessments, Remedial Action Work Plans, soil disposal applications, Environmental Land Use Restrictions, Soil Management Plans, Public Notices, etc.).

Project Assistants may transcribe field notes and/or data into digital format to create supporting documents such as boring logs and Excel tables/spreadsheet, etc. Project Assistants organize and track down any missing information/data from science staff, as needed.

Project Assistants also assist project managers in managing Sites through the Rhode Island Department of Environmental Management (RIDEM) and/or Massachusetts Department of Environmental Protection (MassDEP) regulatory system in order to keep the project on schedule and receive necessary signatures and/or RIDEM/MassDEP approvals.

Project Assistants Primary Tasks:

Draft, review, finalize and distribute environmental reports
- Phase I reports
- Limited Subsurface Investigations
- UST closure applications and reports
- Soil disposal applications
- Routine status reports
Review historic files/regulatory documents at RIDEM and online via MassDEP
Public notices produced and sent via USPS certified mail
Environmental Justice Areas and standard notices
Create Boring logs in Strater®
Receive raw data from laboratories and make data accessible to science staff
Update historic tables/graphs as data is received

Administrative Assistant | Engineering firm

Rhode Island based, rapidly growing, environmental engineering firm is seeking an experienced, reliable and task-oriented Administrative Assistant to join their team. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

This is an excellent opportunity to join a growing company with competitive compensation and benefits package.

Administrative Assistant Responsibilities:

Process laboratory data (Excel)
Update historic tables (Excel)
Update GW graphs (Excel)
Data entry (Word & Excel)
Open and distribute incoming mail
Prep and update PowerPoint presentations
Provide GIS backup
Review/QC laboratory data
Assemble report appendices
Order office and job supplies
Order and maintain inventory of stationary,business cards, shirts, sweatshirts, gear bag supplies
Oversee office equipment maintenance (scheduling & tracking/calendaring)
Arrange for field equipment repairs (send out via FedEx or UPS)
Draft Phase I proposals
Report drafting (starting w/ routine status reports)

Position is full-time, Monday-Friday, 8:00am-5:00pm

Executive Assistant/Relationship Manager

This individual will work directly with the president of the company. Strong executive presence; superior interpersonal communication skills are a necessity. In addition, this individual must have the ability to multi-task in an urgent and deadline driven environment. Excellent attention to detail and organizational skills are required.

Reports to: President
Benefits: Yes
Status: Full time

Job Summary continued

Pro-active attitude with the ability to stay focused and maximize time efficiently.
As a key member of the team, this individual will be responsible for preparing client reports and for maintaining contact with clients to provide or obtain updated information, schedule meetings with preferred staff, and troubleshoot problems.
Managing different and conflicting objectives at once, managing the schedule for a corporate executive, working with senior management team.
This position requires use of considerable tact, discretion, diplomacy and judgement.
This individual must be resourceful, able to work autonomously. Must be adaptable, work well with people who have different interpersonal styles.
Ability to work independently, self-motivated, multi-task, manage time wisely, handle confidential and sensitive material with the highest degree of integrity.

Duties and Responsibilities

Assist with managing client relationships
Communicate with clients, verbally and in writing
Deliver superior client service—troubleshoot problems, schedule and organize meetings; serve as liaison between Advisor and client as needed
Work directly with our clients as a liaison to resolve administrative issues
Manage client information—prepare client reports, submit and follow up on necessary paperwork, regularly update CRM
Attention to compliance requirements in accordance with firm guidelines
Maintain current client data files and related records
Responsible for quarterly billing, gather annual tax documentation for clients and accountants
Screen and respond to incoming calls; forward and respond pro-actively as appropriate
Requires some level of independent judgement when handling information requests

Qualifications

Bachelor’s degree from an accredited university
Proficiency in Word, Excel, PowerPoint, Outlook, CRM software
Must be organized, detail-oriented and able to multitask
Client first attitude
Good written and verbal communication skills
Team player, collaborative, able to work with and through others
Desire/ability to work successfully in a small company environment
3-5 years administration/business support experience
Strong work ethic, integrity
Meticulous attention to detail is mandatory.

Portfolio Administrator

The portfolio administrator will have the unique opportunity to make a difference by interacting professionally with all levels of internal and external clients via phone, in person and via written correspondence.

Benefits: Yes
Status: Full time

Job Summary continued

The ideal candidate will provide administrative support and will work with our team to ensure seamless project management execution. This is a fast-paced environment and requires a professional who has initiative and strong judgement; in addition, they should be well-organized, efficient, and adaptable with strong work ethic.
The Portfolio Administrator is responsible for onboarding and maintenance of client accounts; compilation and completion of client custodian and firm paperwork; review and maintenance of client transactions and activity; and execution of client and firm tasks such as asset transfers, preparation of reports, and general support of portfolio and investment strategies.

Duties and Responsibilities

Set up new client and additional client accounts.
Assist client in completing firm and custodian paperwork as needed.
Review client transactions and activities; prepare reports.
Compile account paperwork for client meetings and review.
Execute asset transfers.
Support investment team as needed.
Gather and assist management team with preparation and presentation materials.
Ordering and maintaining inventory, supplies and equipment.
Composing, signing and releasing somewhat routine but somewhat complex correspondence.
Assist with quarterly billing as well as annual gathering of tax documentation for clients, accountants and attorneys.
Screen calls and take detailed messages on behalf of our team.
Manage calendars.

Qualifications

1-2 years’ experience in the financial services industry
Bachelor’s degree from an accredited university
Proficiency in Word, Excel and Outlook
Strong analytical skills
Organized, detail-oriented, able to multitask
Client first attitude
Good written and verbal communication skills
Team player, collaborative, able to work with and through others
Desire/ability to work successfully in a small company environment
Computer literate

Receptionist

Well known and established Nursing Home and Rehabilitation Center in search of professional Receptionist to oversee front desk functions.

Responsibilities:

Answers phone promptly and professionally
Screens and forwards phone calls to appropriate department/individual
Communicates important messages to appropriate department/staff when necessary
Greets and interacts with visitors and residents and directs them to the appropriate destination
Monitors all entrances/exits to the facility
Receives, screens and distributes all incoming mail to appropriate destination in timely manner
Prepares outgoing facility mail
Forwards/mails discharged resident mail to responsible party on a weekly basis
Performs a variety of confidential typing and word processing
Completes weekly payroll proofs for salaried groups
Maintains census binder daily including updating the resident file
Completes morning Receptionist duty checklist daily
Prepares and distributes employee paychecks on a weekly basis
Mails employee payroll checks weekly on Friday
Maintains and enters accounts payable invoices as needed
Maintains all filing systems, including paid invoices
Maintains inventory of business office supplies/forms and requests supplies as needed
Maintains parking manual as needed
Keeps the front office area in a clean and presentable manner
Maintains accurate, up-to-date information in the security log binder
Assists other business office staff in the completion of their duties as needed/requested
Maintains complete confidentiality of facility affairs
Performs other related duties and projects as assigned

Experience in similar role desired. Will need to comply with medical clearance requirements in order to work within this facility.

Hours are Monday – Friday 8:00-4:00 (37.5 hours paid) Comprehensive benefits package. Additional compensation offered, if health insurance is not needed.

Weekend Receptionist

Well known and established Nursing Home and Rehabilitation Center in search of professional Receptionist to oversee front desk functions.

Responsibilities:

Answers phone promptly and professionally
Screens and forwards phone calls to appropriate department/individual
Communicates important messages to appropriate department/staff when necessary
Greets and interacts with visitors and residents and directs them to the appropriate destination
Monitors all entrances/exits to the facility
Receives, screens and distributes all incoming mail to appropriate destination in timely manner
Prepares outgoing facility mail
Files payroll processing reports on a weekly basis
Ensures forms are fully stocked
Assists with maintaining all filing systems, including paid invoices
Assists with keeping accurate up-to-date information in the security log binder
Performs a variety of confidential typing and word processing
Completes Day and Evening Receptionist duty checklist daily
Keeps the front office area in a clean and presentable manner
Assists other business office staff in the completion of their duties as needed/requested
Maintains complete confidentiality of facility affairs
Performs other related duties and projects as assigned

Experience in similar role desired. Will need to comply with medical clearance requirements inorder to work within this facility.

Hours are Saturday and Sunday 9:30-5:30 (16 paid hours). Additional $50.00 offered weekly due to weekend differential.

Legal

Litigation | Environmental & Energy Mid-Level Associate Attorney

Seeking a Mid-Level Associate with an interest in joining a dynamic and sophisticated Environmental and Energy practice. The ideal candidate will have three (3) to seven (7) years of experience representing a range of clients in complex environmental and energy matters, including litigation disputes, permitting projects, counseling and representation in pre-litigation, compliance, administrative enforcement, and real estate/diligence matters.

Location: Boston, MA

Experience advising clients on energy regulatory and transactional matters, securing siting and permit approvals for energy projects and appearing before state public utility commissions is a plus. Admission to Massachusetts Bar and/or Rhode Island Bar is required.

The position offers an excellent opportunity to work in a collaborative, team-oriented and sophisticated work environment. Candidates must possess excellent oral and written communication skills, and a desire to develop practice through creative and innovative marketing initiatives.

Document Reviewer | Legal

Large, award winning law firm has an immediate opening available for Document Review. BA Degree required. Hourly plus incentive bonus.

Reviewing clients claims files and mapping out important information within the claims file
Locating all necessary information asked for within the claims file
Analyzing complex legal documents
Providing synopsis of the claims file to paralegals and attorneys working on the cases
Meeting weekly page requirements and attending training sessions

Client Development Specialist | Legal

Large, award winning law firm in need of a Client Development Specialist to screen callers inquiring about law firm’s services. Will communicate with disabled military veterans on a regular basis.

The Client Development Specialist’s job is to obtain the necessary information for the screeners so they may determine if we are able to assist, while building rapport with the potential new client (PNC) and describing firm’s services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Interacting and communicating with potential new clients via telephone and e-mail
Creating and inputting potential new client data into case management software
Working one on one with the case screeners to obtain additional information from a potential client when necessary
Assessing and analyzing documentation received from a potential new client for completeness and accuracy, and following up with the PNC for additional details/clarification if necessary
developing and maintaining solid firm knowledge and utilizing resources to determine whether potential clients meet our criteria for screening
Maintaining daily checklist, prioritizing important checklist items, and meeting priority deadlines assigned by the Intake Manager
Drafting correspondence letter to potential clients
Performing routine daily and weekly follow ups with potential clients to contact or obtain documentation requested or mailed
Offer and decline representation to potential clients seeking assistance
Utilize the list of Unique Competitive Advantage statements and follow our scripts that describe and sell our law firms services to turn contacts into contracts
Answer potential client questions about benefits and claim procedures
Refer potential new clients to other agencies for assistance if they do not meet our screening criteria
Check with supervisors or other references to verify answers or to obtain further information
Explain our policies and procedures to potential new clients
Working with marketing department to establish tele-sales campaigns to help promote firms services to secure clients
Identifying opportunities for sales and effectively using the firm’s UCAs to secure new clients
Establishes and maintains potential client relationships to close sales deals to secure clients’ loyalty by using closing techniques
Maintaining awareness of firm’s campaigns prepared by the Marketing department
Provide exceptional after sales services to secure clients and “Go the extra mile” to drive sales
Ensuring high levels of potential client satisfaction through excellent sales services
Build productive trust relationships with potential new clients

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

EDUCATION

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Work Schedule/Hours

Monday – Friday
9:00-5:30 or 8:30-5:00
$15.42 hr. to start then $20 hr. after thirteen weeks.

Real Estate Attorney

Seeking a candidate with four (4) to six (6)+ years of commercial real estate experience for our Providence office. The ideal candidate will have experience with acquisitions and dispositions, office and retail leasing, and land use. Candidates should also have experience handling closings, title, survey, and other real estate due diligence projects, as well as drafting and negotiating real estate transaction documents. Real estate finance experience is a plus. Admission to Rhode Island Bar is required.

Location: Providence, RI

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Candidates must possess superior analytical and communication skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team.

Paralegal Claims Advocate

Daily written and oral communication with veterans and their families, as well as the Department of Veteran’s affairs. Obtaining all documentation necessary to support a client’s claim for benefits. Assisting attorneys and senior paralegals on necessary case development and research. Reviewing and assessing client’s case files. Proof reading and reviewing important procedural documents before they are mailed out. Most importantly, helping veterans obtain the VA benefits they deserve.

Education: Applicants must have a bachelor’s degree; the field of your undergraduate degree can vary.

Prior experience: Prior professional office experience is preferred, but not a must. Prior experience with Microsoft office and outlook is preferred. Experience in the legal and/or psychiatric field is a plus, but not required.

Candidates must be outgoing, eager to learn, have the ability to multi task, be able communicate well, be able to work well independently and with a team, take direction well, and have great attention to detail.

The hours for this position are either 8:00am – 4:30pm or 8:30am – 5:00pm. The starting rate is $17.31/hr while temp then increasing to $19.32/hr. when permanent.

Corporate & Business | Public Finance Associate Attorney

Seeking a Public Finance associate with three (3) to five (5)+ years of experience to work in our Boston, Providence, Manchester (NH) or Hartford offices. The ideal candidate will have experience representing bondholders, borrowers, underwriters, commercial banks, issuer authorities, purchasers and/or corporate trustees in a variety of public finance transactions.

Boston, MA, Providence, RI, Manchester, NH or Hartford, CT

The candidate should also have substantial experience with drafting legal documents for tax-exempt bond transactions and with organizing closings of those transactions. Experience with tax-exempt bond financings for governmental entities, section 501(c)(3) organizations and for-profit companies, as well as familiarity with the federal tax law provisions that pertain to the issuance of tax-exempt bonds is preferred.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in an active, collaborative, sophisticated and team-oriented public finance practice. Candidates must possess superior research, analytical and writing skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team.

Legal Receptionist

Large Providence based law firm in need of highly skilled receptionist to join their team. Will be the fourth receptionist added to accommodate their growth.

Responsibilities include:

Managing a high volume of inbound calls in a fast-paced environment
Greeting all guests with a high level of hospitality
Maintaining the front office/lobby and the reception area
Providing additional administrative support when needed

Qualifications:

Minimum of 1 year of administrative experience
Reception experience required
Proficient in Microsoft Office
Excellent verbal communication skills
Must have a professional phone demeanor
Excellent organizational skills and the ability to multi-task
Ability to speak Spanish is preferred but not required

Monday through Friday, 9:00-5:30 preferred, or 8:00-4:30.

$14.42 per hour during the 13 week temporary period, $20.00 per hour when permanent plus benefits.

Real Estate Paralegal

Real Estate Paralegal needed for rapidly-expanding law firm, headquartered in Rhode Island with growing offices in New York, Florida and Massachusetts. The Firm has a diverse practice, with a strong emphasis on representing commercial and financial enterprises.

Responsibilities:

Preparing residential real estate closings from start to finish for purchase, sales and refinances.
Familiarity with Rhode Island and Massachusetts customs
Reviewing title insurance
Obtaining MLC’s, payoff statements, commission statements, final utilities
Prepare CD and ALTA Settlement statements and closing documents
Review title examinations and prepare title documents, including commitments, policies, and affidavits
UCC searches and filings
Review of Authority Documents
Coordinate the closing with all parties in the transaction, including the buyer(s), seller(s), title insurance company, opposing counsel and lender
Familiarity with SoftPro
Familiarity with Simplifile and efiling

Office Manager

Providence law firm seeks versatile manager to handle general administration of 19-person office.

Responsibilities include:

Financial – QuickBooks experience (A/P, A/R, reporting, reconciliation) and interface with outside accountant
Human Resources – payroll and benefits administration (health, dental, 401k, FSA, Section 125 and 132 plans).
Billing – Timeslips and e-billing insurers
IT management – user assistance and supervision of an outside consultant.
Vendor contact – supplies, services and equipment.
General office administration and special projects management.

Position available due to a retirement.

Compensation $70-$75K

Other

HR Benefits Administrator

Assist with the company’s open enrollment process and maintenance of employee benefit policies. Administers all aspects of employee benefits plans, employee benefits communications and resolution of benefits issues.

Essential Duties & Responsibilities:

Writes directives advising department managers of Company policy regarding equal employment opportunities, compensation, and employee benefits.
Develops and maintains a human resources system that meets top management information needs.
Oversees the analysis, maintenance, and communication of records required by law or local governing bodies.
Liaison between firm and appropriate third party regarding dissemination, updating of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.
Assists in the recruitment, interviewing and selection of employees to fill vacant positions.
Plans and conducts new employee orientation to foster positive attitude toward Company goals.
Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
Coordinates management training in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment.
Advises management in appropriate resolution of employee relations issues.
Responds to inquiries regarding policies, procedures, and programs.
Assists in the administration of performance review program to ensure effectiveness, compliance, and equity within organization.
Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.
Prepares budget of human resources operations.
Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
Prepares reports and recommends procedures to reduce absenteeism and turnover.
Works with Chief Financial Officer regarding the contracting and consulting with outside suppliers to provide employee services, such as temporary employees, search firms, or relocation services.

Job Competencies: Computer literacy; working knowledge of Word, Access and Outlook; High proficiency in Excel

Excellent written, phone and email communication skills
Ability to accomplish tasks with minimum supervision
Ability to multi-task
Strong sense of accuracy and attention to detail
Ability to exercise tact and discretion in handling of confidential material
Team player and willingness to provide backup regarding department responsibilities

Education & Experience:

Bachelor’s degree in human resources, business management, or related field and/or equivalent experience; Benefits Administration: 3 years

Inquire About A Position Today!

Get In Touch With Us By Filling Out The Form Or Contacting Us Directly

Phone: 401.273.2500
Fax: 401.273.0130

Email:
joyce@thepersonnelpeople.com